Thank you for trusting us with your personal information—we know it’s a wild web out there and we value your choice to rely on Soul Harmony Yoga to provide you with online yoga, meditation and holistic health online classes. We are working hard to continue to earn your trust, and that’s why we want to tell you about some new changes to our policies, specifically our Privacy and Cookie Policies.
As you may have heard from your other favorite apps, new data protection laws are being launched all over the world (including GDPR in Europe). To keep pace with these new laws, Soul harmony Yoga, is updating its privacy and cookie policy effective May 25, 2018. The new policy includes legal updates, is easier to read and navigate, and explains how we work in relation to services and offerings in sharing data to improve your experience. You can take a look at the revised cookie policy here and our privacy policy here
Our GDPR Compliance procedures will be reviewed every 6 months.
What is Personal Information?
Personal Information is information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
We do not consider personal information to include information that has been anonymised or aggregated so that it can no longer be used to identify a specific natural person, whether in combination with other information or otherwise.
We collect personal information from you when you use our Services and develop new online yoga, meditation and holistic health resources.
Personal Data we store and collect:
Newsletters using Mailchimp
When you sign up for our newsletter your data of first Name, email, time and date signed up will be stored in the Mailchimp Database. When you read our newsletter the MailChimp Data shows us which articles you have clicked on, and how often you have opened the newsletter along with the date and time. It records who has subscribed and unsubscribed and the date and time this occurs. This information is useful for us to see what information readers like. I use this information to develop further resources for my website, blogs and newsletters.
We use the double opt in feature in Mailchimp so you know you are consenting to your name and email being stored so you can receive monthly newsletters and occasional marketing emails about our current offers. Our intention is to let you know about resources you can use to live a balanced, healthy and peaceful life.
You are free to unsubscribe at any time and all your data will be deleted.
Website:
Current databases and plugins are used within my website for functionality purposes. They are:
Registering on the website – Name, email, date and time registered, what you registered for e.g. Membership or Free Trial classes, your IP address (We are awaiting new coding to change this function to be inline with GDPR), your passwords which are encrypted and not available for us to view.
LMS Lifter- This is the plugin we use for the online courses we have on our website. When you sign up to any of the courses on the website the plugin shows us which courses and lessons people are using, the date they last accessed the website. The Plugin encrypts your IP address and this changes each time you come back to the website too.
Google Analytics– We use this to make sure that the new materials and resources we are producing are based on what people have liked in the past. This ensures we are getting the needs of our audience and helping as many people, who choose to use us, to stay balanced, healthy and peaceful. This is the intention with all of our work and marketing strategies.
We have GADWP Exact Mertics linked to my website. This shows us the following data without storing IP Addresses: Where the user is referred from eg generic social media or email, the number of sessions of generic users, the number of generic page views, the location of user based on country, generic pages used and the technology and brands of technology generic people use. We also use Dashboard which shows us more specific information such as which posts people are reading and what people are looking at based on our social media posts and blogging. We can see which gender is linking to our materials and resources. We also see which main social media posts people are referred from such as Facebook and Twitter. Our Google Analytics Data Retention setting is set at 14 months which means if you don’t access our website for 14 months all associated generic data will be removed e.g. gender identification, technology being used etc as mentioned above.
Pop Up Forms – Free Online Taster Classes
When you sign up for our Free Online Classes you information will be used in the same way as described ‘registering on the website’ above. In addition we use MailMuch as a Plugin to create our opt in form. Your name, IP address (I’ve emailed MailMunch about this) and the date and time you signed up will be stored as data. You’ll be given the option from here to opt in for our newsletters which summarises all the resources I’ve created in the pervious month to help you stay balanced, healthy and peaceful. If you choose to sign up to the Mailing list please see Mailing List information about how we use your data and why we do this.
Once you have signed up to the MailMuch form there is a timeline created in the MailMunch Plugin which shows us the date and time you signed up and if you chose to subscribe to the main mailing list. It will also highlight any emails which have been sent to you based on your sign up. There will be up to 3 emails sent to you after you have signed up to let you know about our services and resources which you may find useful and beneficial. You are welcome to unsubscribe from our mailing list at any time. If you unsubscribe all your data will be permanently deleted.
GDPR Compliant Procedures
Should you want to have access, modify or delete the data that we are holding you are free to contact us and we will give you the following information and modify and delete as requested. All information will be given within a 30 day period. The following information can be modified, deleted or given access to.
Website Membership & LMS Lifter: A list of the courses you have done along with the dates completed and the personal details such as name, address and other information relevant to the period of time requested.
Newsletters, Opt In Forms & MailMunch Sign ups: Information based on what you have read in our newsletters along with dates and times, your name and email and details of when you opted in. You can also see the timeline on our MailMunch Summary Page.
Google Analytics – As google Analytics does not store IP Addresses and all the data is generic it is not possible to specify individual activity and therefore no personal data is stored.
Please see our Privacy Policy if you would like to access, modify or delete any of your personal data that we may be storing. Please email us at debs@soulharmonyyoga.org with any questions regarding this policy.